Notice of Board Meeting Template

Issuing a formal Notice of Board Meeting keeps directors well-prepared, well-informed, and governance standards in tact. A clear notice with a highlighted agenda facilitates effective and efficient board deliberations. Here’s how to put an effective notice together:

Prepare Key Information: State date, time, place (venue or virtual link), Chairperson, and expected attendees.

Summarize the Entire Agenda: Mention important sections such as Call to Order, Approval of Minutes, Executive Report, Financial Update, Governance and Compliance, Strategic Initiatives, Any Other Business, and Action Items.

Append Key Documents: Share reference materials like executive summaries, finance reports, and compliance reports to support preparation.

Send Promptly & Confirm Receipt: Send the notice in advance and monitor acknowledgments from all the directors.