Elevating Board Meetings with Technology

Nov 18, 2022


The adoption of digital meeting technology has had a profound impact on the way boards of directors collaborate. This technology has made it possible for board members to connect and communicate with each other in real-time, regardless of location. This has resulted in a more efficient and effective board, as members are able to make decisions and take action more quickly. Additionally, the importance of technology in meetings has allowed for greater transparency and accountability, as all members have equal access to the meeting minutes and recordings. In addition, this type of meeting can be recorded and archived for future reference. This is extremely beneficial for those who want to review the meeting at a later date or for those who were not able to attend the meeting.

Digitization of Board Meetings:

Boards are navigating their own digital transformation, as well as the transformation of their organizations. They should be asking themselves: Are we using technology to our advantage? Are we using the right technology to help us and our organizations better meet the needs of our patients and our communities?

Many boards are already using online meetings and web-based tools like Dess to do their work, which helps with collaboration and connectivity. They are also taking advantage of social media and other online tools to engage with stakeholders and the public. But as digital transformation accelerates, boards must stay ahead of the curve by continuously evaluating and adopting new technologies to help them work more efficiently and effectively.

The first step is to assess the current state of technology in the organization, including what’s in place and what’s needed. Boards should consider the following questions:

  • Is our technology up to date and secure?
  • Do we have the right tools and applications in place to support our work?
  • What new technologies would help us work more effectively?
  • How can we better use technology to engage with our stakeholders?
  • What are the risks and benefits of new technologies?
  • What are the costs and benefits of new technologies?

Future of Board Meetings:

In the past, board meetings were often held in person, which made it difficult for members who lived in different parts of the world to attend. Now, with the advent of video conferencing, board members can participate in meetings from anywhere in the world. This has made it easier for companies to connect with board members who may be located in different time zones.

The future of digital board meetings is likely to be more engaging and interactive. Board members will be able to participate in meetings from anywhere in the world, and meetings will be able to be conducted in real time. Technology will continue to play a major role in board meetings, and new features and capabilities are likely to be added to meeting software. 

As technology continues to evolve, it is likely that board meetings will become more efficient and easier to conduct. This will allow companies to make better decisions and keep their members informed about important company developments.

The Dess Advantage:

Agenda distribution, meeting notice, draft minutes management, circular resolutions, end-to-end board meetings management, action tracking, workflow management, attendance, performance evaluation, instant messaging, electronic voting, and a central archive to maintain and track all meeting documents are staples of the Dess Board Portal. Every Board has a varying culture and the objective of the Dess Board Portal is to adapt to the changing needs of every Board.

Apart from the requirements of the Board, the Dess Board Portal also adapts to ongoing compliance and regulatory changes related to Board Digital Meetings technology.

The Digital Meetings technology can be considered to be impactful when it provides a great return on investment on the price, time, and efforts an organization invests in implementing the technology and most importantly, providing a meaningful experience to the organization.


At Dess Digital, we know the importance of technology in meetings we’re always thinking of new ways to provide today’s board leaders with the tools they need to do a better job. The Dess Board Portal is a step in the direction of ideal corporate governance with features like comprehensive meeting records preservation, calendar integration, and the generation and dissemination of meeting notices, among others. The Board of Directors can work more effectively without altering their routines and still make decisions more quickly.

To know more, visit: https://www.dess.digital/ or write to [email protected]